In Executive Minutes

Agenda – Castaways Executive Meeting 

Date: Monday March 8, 2021

Time: 6:00 pm – 7:00pm

Location: Skype/Zoom 

Zoom Link: https://us02web.zoom.us/j/85141938775

Attendance: Brea, Veronica, Tyson, Leah (30B), Samantha, Tim, Cam, Shaun (Div 4M), Jena, Merren, Julia

Non-Attendance: Marcus, Matt, Aidan

  1. Adopt last meeting minutes.
    1. Sam moves to adopt minutes.
    2. Tyson second
  2. Presidents Report
    1. Do not have any updates.
  3. Vice-President Report
    1. Has grant money been deposited?
      1. Yes, according to Tyson, $5,000 has been received. 
  4. Treasurers Report
    1. Financials are good. Waiting on Julia to confirm final numbers of players for the season so that Tyson can pay DSC Fee’s.
    2. Has cut a check for website hosting.
    3. 1 more check for V for hanging photos at clubhouse.
    4. Has been in contact with VISL about reimbursement.
      1. Vince has been reluctant to discuss reimbursement.
    5. Further information/discussion will take place at the next meeting.
  5. Field Report
    1. All fields closed and cancelled.
    2. Most places are cancelling the fields for the rest of the season and providing refunds. Jena is passing checks to Tyson. 
    3. Starting to book for next season.
      1. All bookings will be the same as pre-covid. 
        1. Starting August 
  6. Equipment Report
    1. Available to pick-up gear whenever
      1. Text or call on cell (250-360-6941)
      2. Email
  7. Membership Report
    1. Not much to report.
    2. Will get registration list to Tyson.
  8. Sponsorship Report
    1. Nothing new to report
  9. Social Report
    1. New pictures are up on the wall.
    2. Looking forward to the day when we can all gather at the clubhouse.
    3. Fundraising deadline will be moved to March 29.
  10. Website Report
    1. Renewals happened.
    2. Waiting on cheque from Tyson
  11. Merchandise Report
    1. Order has been placed and waiting for confirmation of when order will be done from Team Sales
    2. Aidan will get update and provide to the exec/team reps. 
  12. New business
    1. Refunds for teams
      1. Will be addressed at the next meeting.
    2. New VISL Executive Director
      1. As per VISL bylaws position is up for review. 
  13. Meeting is adjourned. 

Next Meeting is: Tuesday, April 6

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