In Executive Minutes

Date: Monday December 11, 2017
Time: 6:00 pm – 7:00pm
Location: Castaways Clubhouse

Attendance: Stefan Colantonio, Julia Diamond, Lee Johnson, Jena Croft, Geoff Briggs, Renato, Rose Weakes, Ryan Emo

Summary of Action Items
Julia to email all players who have been refunded about making arrangements for jerseys returns.
The executive will circulate a list of questions that the club has to identify the benefits and costs/risks with bringing on the u21 team and letting them run an academy with Castaways field time.
Castaways will refund the player for the goalie gloves (up to a specified amount) but will follow up about the process, and make a decision of in we will continue the refunds in the future.

Minutes
Action items form the November meeting were read and minutes approved.

Presidents Report
Brea submitted her report via email (appendix 1)
There was a discussion on the meeting between Brea, Lee and potential coaches regarding a u21 team. The coaches are keen, but still have needs with respect to field times for their academy. The will get back to Castaways in mid January
Action: The executive will circulate a list of questions that the club has to identify the benefits and costs/risks with bringing on the u21 team and letting them run an academy with Castaways field time.

Vice-President Report
No updates.

Treasurers Report
No report.

Field Report
Practice schedule for new year out this week
Let Jena know if your team wants to practice next week.

Equipment Report
Players that have quit and are seeking refunds need to get in touch with Lee about coordinating jersey/deposit return.
Action: Julia to email all players who have been refunded about making arrangements for jerseys returns.
There will need to be further conversation in the future about how to comply with potential new rules from VISL that relate to clubs being required to purchase new game balls.

New Membership Report
Deadline for refunds is about December 31, 2017. Deadline for player transfers is January 15, 2018.
Registration cost is $100 after January 1, 2018.
Players need to be sighed seven days in advance for cup games.
There were two new signings since last meeting.

Website Report
No report

Sponsorship Report
No report.

Social Report
No report

New business
Goalie gloves – There was a question form the membership about the process for the club refunding players for goalie gloves.
Action: Castaways will refund the player for the goalie gloves (up to a specified amount) but will follow up about the process, and make a decision of in we will continue the refunds in the future.

Sixty-second Team Reports

Women:
Div 1– Not enough people, played last few games with 8 people
Div 2 – Won last game, currently in third.
Div 3 – Pretty good for players, can always use more. Won last game.
O30 United – Not doing indoor tournament, not enough interest, doing wine raffle.
Men:
Div 3 – Couple losses, trying to get a game rescheduled.
Div 4 – 8 wins straight, in 2nd
035 – Starting to do bucket a beer fundraiser/
o48 – All good. Lots of players

Next meeting January 15, 2018.

Adjournment 6:49.

Appendix 1: Presidents report
Royals hockey 50/50 email as sent out -please let me know if you have any questions. And please let me know closer to the date who is able to volunteer from each team.
Lee and I had a meeting with the Bays coach regarding the U21 team – Lee had more information regarding that. 
Team reps – remind your members that if they are looking for a location to host a Christmas party or work event the clubhouse is available! (Christmas is booking up quickly but their are still some dates available) If anyone is interested in looking into booking please contact – discoverysportsclub@gmail.com
VISL situation has been resolved – Matt has more information regarding that.
Thank you to everyone for their hard work this year – the club would not run without you. Hope everyone has a Merry Christmas.

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